Settings

The Settings page is where administrators configure the organization, manage users, control which features are available, and connect payment processing.

Who Can Access Settings?

Only users with the Admin role can access Settings. If you see an "Access Denied" screen, contact your organization admin.

Opening Settings

Click Settings in the sidebar, or go to /settings.

Settings has five tabs:

General Tab

Updating Organization Info

1. Edit the Organization Name — this appears in the sidebar and all communications.
2. Edit the Description — a short blurb about your organization.
3. Paste a Logo URL — a direct image link; a preview appears below.
4. Edit the Contact Email — the organization's primary email address.
5. Click Save Changes.

The slug (URL identifier) is shown but cannot be changed here.

Users Tab

Inviting a New User

1. In the Invite section, enter the person's email address.
2. Select a role:
   • Admin — full access to everything
   • Staff — manage content and members
   • Member — read-only access
3. Click Send Invite.
4. The person receives an email with a link to join. The invitation expires after 7 days.

Managing Existing Users

The users table shows everyone in your organization.

Changing a role:

• Use the Role dropdown on the user's row to promote or demote them instantly.

Assigning custom roles:

• Click the Custom Roles button on the user's row.
• Check any additional roles to grant (e.g. Music Coordinator, Director, Finance Admin).
• Changes take effect immediately — no re-login required.

Enabling / Disabling a user:

• Toggle the switch on the user's row to enable or disable their access.
• A disabled user cannot log in but their data is preserved.

Pending Invitations

Invitations that haven't been accepted yet appear in the Pending Invitations list. You can see when each was sent and to whom.

Permissions Tab

This tab shows a read-only matrix of what each role can do for every module:

Admins always have full access. This tab is for reference — you can't change permissions here; they're managed with custom roles in the Users tab.

Payments Tab

Connect your organization's Stripe account to enable online payment collection in forms and tournament registrations.

Connecting Stripe

1. Click Connect Stripe Account.
2. You'll be taken to Stripe's website to complete business verification.
3. Once finished, Stripe redirects you back.
4. Your connection status shows:
   • Charges enabled — you can accept payments
   • Payouts enabled — funds can be transferred to your bank

Already Connected?

The page shows your Stripe account ID and the connection date. Click Disconnect if you need to unlink the account.

Disconnecting Stripe does not refund or cancel any previous payments.

Frequently Asked Questions

I sent an invitation but the person says they didn't receive it. Ask them to check their spam folder. If the invitation has expired (7 days), send a new one from the Users tab.

How do I remove someone from the organization? Find the user in the Users table and use the Remove option. This removes their access but doesn't delete their data.

Can I change my own role? No — admins cannot change their own role. Another admin must do it.

What happens if I disable a user? They are immediately logged out and cannot log back in. Re-enable them at any time to restore access.

What's the difference between Staff and Member? Staff can create and manage content (events, groups, etc.). Members have read-only view access to permitted modules.