Events

View your organization's calendar, RSVP to events, and see your upcoming schedule.

Who Can Do What?

Opening Events

Click Events in the sidebar, or go to /events.

Calendar and List View

The events page opens in Calendar view. You can see events laid out by month, week, or day.

• Click Month / Week / Day buttons to switch the calendar layout.
• Click the List button (if available) to switch to a chronological list of upcoming events.
• Use the ← → arrows to move forward or backward in time.
• Click Today to jump back to the current date.

On Mobile

On smaller screens the calendar switches to an agenda / list layout automatically for easier reading. Scroll down to see upcoming events.

Viewing an Event

Click any event on the calendar or list to open its detail view. You'll see:

• Name and description
• Date and time
• Location — name and/or address
• Category
• Registration status — whether RSVPs are open
• Capacity — how many spots are available (if limited)

RSVPing to an Event

If registration is open for an event:

1. Open the event detail.
2. Click the RSVP button.
3. Choose your response:
   • Accept — you're coming
   • Decline — you can't make it
4. Your response is saved immediately.

You can change your RSVP at any time before the event by opening it and selecting a different response.

No RSVP button? The event may not have registration enabled, or RSVPs may be closed. Contact your admin.

My Events (Dashboard Widget)

Your Dashboard shows a "My Events" widget with events where you have:

• An Accepted RSVP
• A Volunteer assignment
• A Service Plan assignment

Use this widget to quickly see what's coming up for you.

Creating an Event (Admin / Staff only)

1. On the events page, click Add Event — or click directly on a calendar day.

2. Fill in the details:

   Field	Notes
   Name	Required
   Start date & time	Required
   End date & time	Required
   Location	Optional — type a name and/or address
   Category	Optional tag
   Description	Optional
   Public	Toggle on to show this event on public portals
   Registration enabled	Toggle on to allow RSVPs
   Capacity	Leave blank for unlimited
   Recurring	Toggle on for repeating events

3. If the event repeats, set the recurrence pattern (e.g. Every Sunday, First Monday of each month).

4. Click Save.

Editing or Deleting an Event (Admin / Staff only)

1. Open the event detail.
2. Click Edit to change any details, then click Save.
3. To remove the event, click Delete and confirm.

Deleting an event removes all RSVPs and attendance records for it.

Adding Volunteers to an Event (Admin / Staff only)

1. Open the event detail.
2. Go to the Volunteers tab.
3. Click Add Volunteer.
4. Search for and select a member.
5. Enter their role (e.g. "Sound Technician", "Greeter").
6. Click Save.

The volunteer will see this event on their My Events dashboard widget.

Linking a Registration Form to an Event (Admin / Staff only)

You can attach a custom form to an event so members fill it in when registering.

1. Open the event detail → Forms tab.
2. Click Link Form.
3. Select a form from the list.
4. Save.

When members register, they'll be directed to the linked form.

Frequently Asked Questions

How do I find a past event? Use the calendar backward arrows or switch to list view and scroll. Past events remain visible.

Can I RSVP for someone else? No — RSVPs are personal. Each person must log in and RSVP themselves.

Why is the RSVP button not showing? Either registration isn't enabled for that event, the event is at capacity, or you've already RSVPed. Check the event detail for a status message.

What happens if I RSVP "Accept" and then can't go? Open the event and change your RSVP to "Decline." This frees up your spot.